Functional Vs Non-functional Requirements with Examples

Functional VS Non-functional Requirements To succeed in a project, a detailed vision…

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Functional VS Non-functional Requirements

To succeed in a project, a detailed vision of the project is to be needed to create better product documentation. As a matter of fact, the project delivery team should clearly define and agree on a project’s scope and requirements. Not to mention, the requirement for product development can be challenging for the business analysts/delivery teams to understand and capture such types of requirements and deliver results.

Requirement Analysis is a very critical process, and that are further classified into two types:

Of course if you want to increase the development of team productivity this guide is for you. Also, if you want to develop a successful and cost-effective project, read on.

For instance:

What should an acceptable performance look like? Or How to define maintainability before code has been written?

How does the requirement impact the software development process?

The requirements help the software development team and clients to ensure that they are working to reach the same goals. Moreover, it is the key to project success. With this in mind, if you fail to define the requirements of your project it may cause miscommunication between the team and the client. It also increases the chances of the project failing.

There are more requirements for project success:

Detailed Functional and Nonfunctional Requirements

Define the terms and roles: Requirements help to avoid misunderstanding in the future and ensure the development team and stakeholders are on the same page.

Reduce communication time: During the project development, close cooperation with business analysts helps to ensure clear requirements which reduce the development time. As well as understanding the clear requirements helps to reduce the project cost.

Make the project estimation more precise: Requirements in detail help to estimate the development time and cost more accurately.

See the possible mistakes beforehand: When the project details are visualized by the project team during the inception phase, they may identify errors in the initial stage of project development. Although this may be true inception in the initial stage saves your time and budget.

Create more predictable projects: To develop the projects that meet your expectations and to predict the results, high-quality requirements, and wireframes are needed.

Detailed requirements help to create a project that meets business needs and expectations. It also helps developers and stakeholders to find a common language, save money and development time.

Classification of requirements

You need to clarify your business idea into a working solution

Business requirements: A business requirement that includes the high-level statement of goals, needs, and objectives of your project.

Stakeholder requirements: Stakeholder requirements help to find a particular solution for your business expectation.

Solution requirements: The solution requirements that describe the product characteristics to meet expectations and business needs.

Solution requirement which includes:

Functional requirements

It defines “what a software system should do” and describes ways a product must behave.

Non-functional requirements

It says “what a system should be” and its implementation details documented in the System Architecture document. It describes the general software characteristics and quality attributes.

Functional requirements

The functional requirements describe system behavior under specific conditions. It includes the product features and functions which web and app developers must add to the solution. Functional requirements say what a system should do and talk about the behavior of a function or feature. They are detailed in the system designed document. The users will pass input and check if the output is correctly displayed.

Examples of functional requirements:

To design most of the requirements in written form the team using Agile methodology. The team can visualize some requirements more clearly to the present.

Functional Requirement specification document

The documentation provides a detailed description of the product’s function and capabilities. The specification document must contain the following description.


It includes background, definitions, and system overview.

Overall description

It consists of product vision, business rules, and assumptions.

Specific requirements

It might be database requirements, system attributes, and functional requirements.

For example,

Admin dashboard – it is a web portal that allows the admin to view and manage the applicant’s and customers’ information.

Use cases

To achieve the particular goals use case describes the interaction between the system and external users.

Each use case three elements:

i) Actors interact with the products with the users.

For example,

Applicant – A person who wants to use the mobile app and register in it.

Customer – A person who is approved for registration and using the app.

Driver – A person, who was registered in the driver app and fulfill ride orders for members received from the app.

ii) System functional requirements: It describes the intended behavior of the product.

For example,

“Payment system charges for customers ride”

iii) Goals: It describes all interactions between the users and the system.

For Example, “Driver marks it has ended in their app when the journey is over”.

User stories: From the end-user perspective, it is the documented description of software features. The feature describes how the users engage with the solution.

For example,

“As a customer, I want to select a car from the carousel so that I can complete the order.”

An ordered list of product functions can be organized by the development team by using Agile methodology.

Function decomposition

Functional decomposition illustrates how complex processes and features break into simpler components. Thus the team can analyze each part of the project by using this approach.

Mobile app prototypes

In product development, the prototype helps stakeholders and teams to clarify the project vision and complicated areas of the project.

There are two types of prototypes:

Throwaway prototypes: It is cheap and fast visual representations of requirements.

Evolutionary prototypes: it is more complex.

Non-functional requirements

The non-functional requirement says, what a system should be and the quality attributes describe ways your product should behave. With this intention, non-functional requirements are detailed in the system architecture document and they talk about the working of a system and not a particular function. Besides, these are mostly not viable to the customer but could be experienced. For example, usability and performance are long-term experiences.

Non-functional requirements are not so distinct it may miss by team and stakeholders due to the following:

How to define non-functional requirements

User-defined classification: It is classified into three groups: operation, revision, and transition. So, to discuss non-functional needs, the stakeholders and the development team build a consistent language.

With a list of predefined elicitation questions: The predefined elicitation interviews and workshops help to improve productivity.

Engage with the development team: Ensure that your defined requirements are on the same page with the development team.

Use invented wheels: The software systems have a lot in common when comparing non-functional requirements and reuse the requirements written for other systems.

Use automated testing tools: The tools help to check your product performances faster and reveal more non-functional requirements. For example, tools such as Selenium, Test Complete, and Appium.

Final thoughts

The team can develop the project much faster with clear functional and non-functional requirements. To develop any software system requirements form the basic building block. Moreover, It is not possible to build the system with functional requirements, and it is very important to have good quality functional requirements. To have a high quality working software system the business requirements should be derived. Hence, functional requirements are the skeleton of software system implementation but the quality of implementation is determined by the non-functional requirement.

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